Outcome Document Drafting Guidelines for Committees

General Guidelines

• Include a title clearly identifying the document type (Policy Innovation or AI Development Committee), session topic, and date.

• List the incumbent committee members and their roles.

• List the participating entities and professionals.

• Specify the editors of the document.

• Use a consistent version numbering system and include the version and date on the document.

• Check the last identification number in chronology for the AISTANDARDIO document to ensure proper sequencing and avoid duplicates.

  • The code format for the Policy Innovation Committee is AISTANDARDIO-PIC-[4-digit numbering]-[Year in YYYY format]

  • The code format for the AI Development Committee is AISTANDARDIO-ADC-[4-digit numbering]-[Year in YYYY format]

• Write in a clear, professional tone using proper grammar and formatting.

• Use section headers to organize the content logically.

  
  

Discussion Points Section

• Clearly list the main discussion points or questions addressed in the committee session.

• Ensure the discussion points are relevant to the session topic and the committee's focus area.

• Use bullet points or numbered lists to present the discussion points concisely.

  
  

Key Observations and Insights Section

• Summarise the key observations, insights, and outcomes from the committee session.

• Use subsections with descriptive headers to organize the content by subtopic or presenter.

• Provide a brief background or context for each subtopic or presenter before delving into the key points.

• Use bullet points to present key findings, recommendations, or action items.

• Include relevant examples, case studies, or anecdotes to illustrate important points.

• Highlight any challenges, concerns, or areas for further exploration related to each subtopic.

  
  

Formatting Guidelines

• Use a consistent font style and size throughout the document.

• Use bold or italic formatting sparingly for emphasis.

• Include page numbers on each page.

• Use inline citations or footnotes to reference any external sources mentioned in the document.

• Include a "Video Links" section at the end of the document to provide links to recordings of the session, if available.

Policy Innovation Committee (formerly Research Ethics Committee)

• Focus on gathering legal and policy points from stakeholders.

• Summarise key insights and observations from the committee session, organised by speaker or subtopic.

• Use bullet points to highlight main points made by each speaker or on each subtopic.

• Include a "Special Considerations" section to document additional important points raised by experts (if necessary).

• Conclude with a summary of the main themes and challenges discussed.

• Writing style should be more concise and high-level, focusing on key takeaways rather than detailed discussions.

  
  

AI Development Committee (formerly R&D Committee)

• Gather legal and policy points as well as points discussed by entities involved in building and demonstrating AI solutions.

• Include a section on "Key Observations" based on the demonstration of AI solutions and use cases.

• Document the demonstration and discussion for each participating entity in detail, including:

  • Background information on the entity and their AI solution

  • Specific use cases and target audiences

  • Technical details and development process

  • Challenges encountered and lessons learned

  • Legal and ethical considerations raised during the discussion

• Use a narrative writing style to describe the flow of the demonstration and discussion for each entity.

• Include direct quotes and specific examples to illustrate key points.

• Document questions and feedback from committee members during the demonstration.

• Conclude with a summary highlighting the potential impact and challenges of the demonstrated AI solutions.