Article 9 | Documentation of Working Group Proceedings and Standards Deliverables

(1) Purpose and Governance: This Article governs the documentation, version control, and publication protocols for all proceedings, working papers, benchmark suites, and standards deliverables produced by OpenBharat.net Working Groups (OWGs). All documentation must comply with the substantive standards and metadata guidelines established under Schedule 2 of this Charter.

(2) Secretariat Responsibilities: The Secretariat shall:

• Maintain a secure, centralized digital repository and version-controlled codebase archive for all OWG documentation and candidate specifications.

• Issue, harmonize, and update standardized document and specification templates across technical and policy tracks.

• Administer the OPENBHARAT institutional numbering and identification system (formally superseding the legacy AISTANDARDIO schema) to ensure sequential tracking, unambiguous attribution, and canonical referencing.

• Monitor compliance with institutional documentation protocols, Contributor License Agreements (CLAs), and confidentiality mandates.

(3) Convenor Responsibilities: Appointed Technical and Policy Convenors leading an OWG shall:

• Assign documentation, note-taking, and repository curation responsibilities for each working session or review sprint.

• Oversee the rigorous compilation, technical verification, and timely submission of working drafts, meeting minutes, and outcome reports.

• Conduct strict quality-control checks on all draft deliverables to ensure computational soundness, doctrinal rigor, and structural alignment with the Bharat Pacific Principles of AI Standardisation and ISAIL AI Principles.

(4) Classification and Access Control: Working materials, draft instruments, and publications shall be categorized under three clear tiers:

• Public Commons: Open-source specifications, finalized standards, public reference implementations, cleared expert notes, and official communiqués formally released under Article 6 of this Charter.

• Working-Group Internal: Non-public working drafts, sprint deliberation notes, technical review memos, and candidate code restricted strictly to active OWG members, assigned Academic Members, and vetted track contributors.

• Restricted Executive: Highly sensitive institutional filings, unreleased benchmark audits, proprietary testbed data, and conflict-of-interest disclosures accessible exclusively to the OBGC and the ISAIL Secretariat.

(5) Administration of Access Protocols: The Secretariat shall enforce role-based repository access, credentialing protocols, and cryptographically verified contribution tracking across all classification tiers.

(6) Standard Documentation Milestones:

• Draft session outcomes, summary minutes, or technical sprint notes shall be prepared and committed to the internal working repository within seven (7) working days following an official OWG proceeding.

• Internal peer review, technical corrections, and convenor sign-offs on interim documentation shall be finalized within fourteen (14) working days from initial circulation.

• Final public releases, open standards, and normative reports remain subject to the formal review and dual-clearance procedure of the OBGC and the Secretariat pursuant to Schedule 2 (Clause 13) of the ISAIL Charter.