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Terms of The Bharat Pacific Charter

Schedule 4 

Regional Divisions and their Responsibilities


This Schedule outlines the structure, governance, and responsibilities of Regional Divisions within the Indian Society of Artificial Intelligence and Law (ISAIL).


  1. Membership

    1. Organisations holding valid Alliance Membership with ISAIL are eligible to apply for Division Membership, subject to the terms and conditions outlined in the AiStandard.io Alliance Charter (Ai-AC).


    2. Subject to the terms and conditions outlined in The Bharat Pacific Charter, individuals maintaining primary ISAIL Ordinary Membership are eligible to obtain secondary membership within ISAIL's Regional Divisions only. For those originating from a specific geographic region, obtaining this secondary membership in the corresponding regional division means they shall, by default, be included as members of that division's Executive Board.


      1. Therefore, active participation on the Executive Board is required; non-participation in Executive Board activities shall render a member's opinion null and void on matters discussed during their absence. Members may resume full participatory status by attending any subsequent Executive Board activity.


    3. If an individual ISAIL member is appointed as a Representative, they must refrain from presenting their affiliated organisation (being eligible for Alliance Membership under the AiStandard.io Alliance Charter) as a member of ISAIL unless the organisation itself is an Alliance Member under the Charter.


    4. In cases where an individual’s affiliated organisation is not eligible for Alliance Membership under the AiStandard.io Alliance Charter, the individual may propose alternative arrangements of cooperation and trust to facilitate a partnership between ISAIL and their organisation. Such proposals are subject to review and approval by the ISAIL Secretariat.


    5. All membership statuses, including those related to Division Representation, are subject to the discretion of the ISAIL Secretariat. The Secretariat reserves the right to approve, deny, or revoke membership based on organisational policies and division-specific criteria.


  2. Governance Structure

    1. For Regional Divisions (the Central Division, the North Division, the Western Division, the Eastern Division, and the Southern Division as per Appendix A) within India:


      1. Each Regional Division shall be governed by an Executive Board comprising:


        1. A member of the ISAIL Secretariat, appointed as the in-charge of the respective Regional Division within India.

        2. Regional Representatives (district-wise or state-wise) for Regional Divisions within India, whose inclusion on the Executive Board is by default upon their obtaining secondary membership in the respective Regional Division.


          1. Active participation on the Executive Board is required; non-participation in Executive Board activities shall render a member's opinion null and void on matters discussed during their absence. Members may resume full participatory status by attending any subsequent Executive Board activity.

        3. Distinguished Experts of the Advisory Council, nominated by the Secretariat.


    2. For National Divisions within the Indo-Pacific Region (as defined by the Ministry of External Affairs, Government of India):


      1. Each Division shall be governed by an Executive Board comprising:


        1. A member of the ISAIL Secretariat, appointed as the in-charge of the respective National Division within the Indo-Pacific Region.

        2. National Representatives (district-wise or country-wise) for National Divisions within the Indo-Pacific Region.

        3. Distinguished Experts of the Advisory Council, nominated by the Secretariat.


      2. All Regional and National Representatives shall serve on The Bharat Pacific Policy Prism (BP3). The appointment of the ISAIL Secretariat member as in-charge of each Regional or National Division within the Indo-Pacific Region shall be subject to Secretariat approval.


      3. Appointment of Director-Generals:

        1. In cases where multiple individuals are eligible to represent a state or district, the ISAIL Secretariat shall appoint one individual as the Regional Director-General for that area, based on merit, expertise, and contribution. Other representatives of that area shall function under the guidance of the Regional Director-General.

        2. For territories outside India but within the Indo-Pacific Region, the ISAIL Secretariat shall appoint one individual as the National Director-General for that country, based on merit, expertise, and contribution. Other representatives shall function under the guidance of the National Director-General.

        3. The appointment of both Regional Director-Generals and National Director-Generals shall be subject to periodic review by the Secretariat at its discretion.


    3. For National & Transnational Divisions Outside India and Outside the Indo-Pacific Region (as defined by the Ministry of External Affairs, Government of India):


      1. Each Division shall be governed by an Executive Board comprising:

        1. A member of the ISAIL Secretariat, appointed as in-charge of the respective National or Transnational Division.

        2. National Representatives or Transnational Representatives (country-wise or region-wise).

        3. Distinguished Experts of the Advisory Council, nominated by the Secretariat.


      2. All Director-Generals and Representatives within these divisions shall serve on The Global Glocal Tech Guild (G3T). The appointment of an ISAIL Secretariat member as in-charge of each such Division shall be subject to Secretariat approval.


      3. Appointment of International Director-Generals:

        1. In cases where multiple individuals are eligible to represent a district or state within a National or Transnational Division outside India and beyond the Indo-Pacific Region, the ISAIL Secretariat shall appoint one individual as the International Director-General, based on merit, expertise, and contribution. Other representatives of the same area shall function under their guidance.

        2. The appointment of International Director-Generals shall also be subject to periodic review by the Secretariat at its discretion.


    4. Common Terms on Governance:

      1. All Director-Generals (Regional, National, and International) are responsible for coordinating activities within their respective divisions and ensuring alignment with ISAIL’s strategic goals.

      2. The term of office for all Director-Generals shall align with ISAIL’s broader organisational framework and may be subject to annual performance reviews.

      3. The ISAIL Secretariat reserves discretionary authority over all appointments and reviews concerning leadership roles within these divisions.

         

  3. Financial Management

    1. [****]


  4. Legal Status and Authority

    1. All Divisions shall remain under ISAIL Secretariat purview until formal dissolution and shall not be considered separate legal entities. They shall be bound by consensus-based decisions.

    2. For contentious or significant representations, All Director-Generals & Representatives in their respective Executive Boards must obtain prior Secretariat approval.


  5. Accountability

    1. Regional Representatives shall be accountable to the ISAIL Secretariat. Divisions must operate within guidelines established by ISAIL governing documents. The Secretariat shall maintain oversight authority over all division activities and decisions.


  6. Responsibilities and Activities

    1. Regional Divisions shall:

      1. Contribute resources and expertise to ISAIL activities;

      2. Organise and participate in events related to AI policy, industry and law;

      3. Produce and disseminate knowledge through articles, reports, and discussions;

      4. Support and mentor Society members and student interns at the discretion of the ISAIL Secretariat;

      5. Promote responsible AI development and use;

      6. Advocate for members' interests within the scope of ISAIL's mission;

      7. Collaborate with other ISAIL divisions to achieve common goals.


  7. Communication Protocols

    1. Regional Representatives and their respective divisions are permitted to:

      1. Conduct local meetings and events at the discretion of the ISAIL Secretariat;

      2. Engage in routine communication with local stakeholders;

      3. Participate in regional AI and law, policy & industry-related initiatives.


    2. Regional Representatives must seek prior permission from the ISAIL Secretariat for:

      1. Making public statements on behalf of ISAIL;

      2. Engaging with media or press as ISAIL representatives;

      3. Entering into partnerships or collaborations with external organisations on behalf of ISAIL;

      4. Organising large-scale events or conferences;


Appendix A: ISAIL Regional Divisions


Complete ISAIL Regional Categorisation of Indian States and UTs


1. ISAIL Central

  • Madhya Pradesh, Chhattisgarh, Telangana, Uttar Pradesh (on ad hoc basis)

  • Additional states: Bihar, Jharkhand

  • Nodal Cities: Hyderabad, Naya Raipur, Lucknow, Patna, Ranchi, Bhopal

2. ISAIL North & East

  • West Bengal, Odisha, North Eastern Region

  • North Eastern states specified: Assam, Arunachal Pradesh, Manipur, Meghalaya, Mizoram, Nagaland, Tripura, Sikkim

  • Union Territories: Andaman and Nicobar Islands

  • Nodal Cities: Bhubaneswar, Kolkata, Guwahati, Gangtok, Itanagar, Imphal, Shillong, Aizawl, Kohima, Agartala, Port Blair

3. ISAIL Western Arc

  • Rajasthan, Gujarat, Maharashtra, Karnataka

  • Additional states: Goa

  • Union Territories: Dadra and Nagar Haveli and Daman & Diu

  • Nodal Cities: Gandhinagar, Mumbai, Bengaluru, Jaipur, Panaji, Daman

4. ISAIL Southern Arc

  • Andhra Pradesh, Tamil Nadu, Kerala

  • Union Territories: Puducherry, Lakshadweep

  • Nodal Cities: Chennai, Amaravati, Kochi, Thiruvananthapuram, Puducherry, Kavaratti

5. ISAIL Delhi-NCR

  • Delhi, Haryana, Punjab, Jammu & Kashmir, Himachal Pradesh, parts of NCR

  • Additional states: Uttarakhand

  • Union Territories: Chandigarh, Ladakh

  • Nodal Cities: New Delhi, Chandigarh, Shimla, Dehradun, Srinagar/Jammu, Leh

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